Satisfactory Academic Progress (SAP) Policy

For purposes of determining financial aid eligibility under Title IV of the Higher Education Act (HEA) of 1965, an institution must establish reasonable standards for measuring whether a student is maintaining SAP.  On October 9, 2010, the Secretary of Education published final rules aimed at improving the integrity of programs authorized under Title IV of Higher Education, as amended. Effective July 1, 2011, institutions participating in Title IV aid programs must comply with new federal regulations that might impact Satisfactory Academic Progress.

Financial aid recipients are expected to make reasonable progress as a condition of receiving, and continuing to receive, student financial aid. Students’ academic progress is assessed according to qualitative and quantitative measures as they apply. The qualitative measure (GPA) is equal to or stricter than the academic standards applied to all HUHS students. The quantitative measure is comprised of 2 standards, pace and maximum time frame. A student’s pace of progression is calculated by dividing cumulative credits earned by cumulative credits attempted.  The maximum time frame for students to complete their program cannot exceed 150% of the published length of the academic program. When these measures are applied, federal regulations require that the student’s entire academic history is considered. This includes semesters or terms during which the student did not receive student financial aid. In response to requirements governing these programs, the University has developed the following policy to evaluate each student’s progress after every academic term.

The Principal Intent of the Policy

  • Huntington University of Health Sciences’ Satisfactory Academic Progress (SAP) policy is the same or stricter than standards set for students enrolled in the same educational programs who are not receiving Title IV assistance.
  • The policy provides for consistent application of standards to all students within categories of students, e.g., full-time, part time, undergraduate, and graduate students.
  • Financial aid recipients are utilizing public funds in pursuit of their educational goals.
  • Standards set are demonstrating administrative capabilities, such as monitor tracking, evaluating, and implementing all regulations.

Qualitative Measure of Progress (Grades)

The qualitative measure of progress sets a minimum cumulative grade point average (GPA) for the degree level at which a student is classified. Grade point average (GPA) is one of the components that we take into account at the time of evaluating a student’s satisfactory academic progress.

In order to remain eligible for financial aid, students must maintain the minimum cumulative grade point average (GPA) requirements as defined in the following :

Minimum Cumulative GPA and Pace and Progression
Minimum Cumulative Grade Point Average: 2.0 Undergraduate and 3.0 Graduate

Pace of Progression: 67% of courses attempted

Important: Pace of progression includes transfer credits that have been applied to a student’s degree plan. Minimum GPA and pace of progression must be maintained for every semester attended.

Each student’s cumulative grade point average (GPA) will be reviewed at the end of every registered term. Students not meeting the grade point average (GPA) eligibility requirement will be notified by the Director of Financial Aid via the Adobe Sign program as well as United States Postal mail sent to the permanent home address listed in the University’s database system. Failure to meet the minimum cumulative standards will result in the student being placed on Financial Aid Warning for one payment period. A student who is put on a Financial Aid Warning can continue to receive Title IV, HEA funding for the next payment period after they receive the warning status.

Quantitative Measure of Progress (Pace)
The quantitative measures of progress involve two components, Pace of Progression/Completion Rate and Maximum Time Frame.

  1. Pace of Progression/Completion Rate

A student’s Pace of Progression/Completion Rate is calculated by dividing cumulative credits earned by cumulative credits attempted.  If the student is not completing the required amount of credit hours to keep pace with the requirements for graduation within the 150% maximum time frame, the student will be placed on Financial Aid Warning for one payment period. A student who is put on a Financial Aid Warning can continue to receive Title IV, HEA funding for the next payment period after they receive the warning status.

For Minimum Pace of Progression/Completion Rate both the Undergraduate and Graduate programs a student must keep a a 67% pace of courses attempted.

Important: Pace of Progression includes transfer credits that have been applied to a student’s degree plan and must be maintained for every semester attended. Transfer credits counts as both earned and attempted credits. Pace of Progression is calculated as earned credits/attempted credits.

  1. Maximum Time Frame

The maximum time frame for students to complete their degree cannot exceed 150% of the published length of the academic program.

Maximum Time Frame

Diploma in Comprehensive Nutrition: 18–Program Credit Hours; 27–Credit Hours Not to Exceed

Diploma in Sports Nutrition: 18– Program Credit Hours; 27– Credit Hours Not to Exceed

Associate of Science in Applied Nutrition: 61–Program Credit Hours; 91–Credit Hours Not to Exceed

Bachelor of Science in Nutrition: 129– Program Credit Hours; 193 — Credit Hours Not to Exceed

Master of Science in Nutrition: 37–Program Credit Hours; 55–Credit Hours Not to Exceed

Credit hours are counted from the first term the student entered the College, including semesters in which he or she did not receive financial aid. References: 34 CFR 668.34(a)(b)

Official Withdrawal
A student who withdraws from one or more courses after the Pell Recalculation Date (PRD)/Census Date will be issued a grade of “W”. Course withdrawals will count as attempted credit hours when measuring the maximum time frame and quantitative progress of for SAP purposes, but will not be included in the GPA. A student who withdraws from all attempted credit hours during the student’s first period of enrollment with HUHS will also obtain an undefined GPA. An undefined GPA is equivalent to a 0.00 GPA.

Unofficial/Institutional Withdrawal
A student who is institutionally withdrawn from one or more courses will be issued a grade of “WF”. Institutional withdrawals will count as credit hours attempted when measuring the maximum time frame and quantitative progress for SAP purposes. A grade of “WF” counts as a grade of “F” when measuring qualitative SAP progress.

Transfer Credits
Credits officially accepted in transfer and specifically applied toward a student’s diploma or degree program will be included as credit hours attempted and earned when calculating the SAP maximum timeframe and quantitative progress.

Repeated Courses
Students receiving federal student aid may repeat a course, as allowed under HUHS academic policy and within the guidelines of federal regulation. Repeated courses will be issued a grade of “R” and count as attempted credit hours toward the quantitative and maximum timeframe SAP standards. A grade of “R” does not count in qualitative determination of SAP.

Incomplete Grades
Students receiving federal student aid may receive incomplete grades, as allowed under HUHS academic policy. A grade of incomplete will count as credit hours attempted in determining SAP. These cannot be used as credits earned in the progress standard until a successful grade is assigned. Students issued a grade of incomplete while on SAP Financial Aid Warning will not be eligible to use federal student aid for subsequent payment periods, pending the resolution of the incomplete grade.

Satisfactory Academic Progress Status

Using the qualitative (GPA) and quantitative (Pace & Maximum Time Frame) measures of progress, students may be placed on one of the following statuses:

  • Satisfactory (S) is a status assigned to students who are eligible for financial aid and are meeting the minimum requirements of Satisfactory Academic Progress (SAP) standards.
  • Warning (WT) is a status assigned to students who fail to meet Satisfactory Academic Progress (SAP) after the evaluation that takes place at the end of every term. It allows them to get another term of Title IV financial aid while providing them the opportunity to meet our minimum academic standards by the end of that term.
  • Probation (PT) is a status assigned to students after an appeal has been granted by our Financial Aid Appeals Committee.

How Often Do We Evaluate and Notify Students of Satisfactory Academic Progress?

The Director of Financial Aid will evaluate academic progress at the end of every registered term. Students who do not meet the minimum Satisfactory Academic Progress (SAP) requirements will be notified by via the Adobe Sign program and the United States Postal mail to the permanent home address provided upon enrollment. At the end of every term, students must meet the guidelines for minimum cumulative grade point average (GPA), pace of progression/completion rate and maximum time frame. At the end of the evaluation, a student who has not met the guidelines will be placed on Warning status for his or her next academic term, but will receive Title IV financial aid for that term. The student’s academic progress will be evaluated at the end of the Warning period. A Warning status may not be assigned for consecutive terms.

If a student is making SAP at the end of the Warning period, they shall be returned to normal SAP status with no loss of Title IV eligibility. A student, who has not improved his or her standing and still fails to comply with the satisfactory academic progress policy at the end of the Warning period, will be ineligible for future aid disbursements until he or she is back in compliance with SAP standards. It is advisable for any student on Warning status to meet with both a financial aid counselor and an academic advisor to ensure future satisfactory progress and aid eligibility. The student may continue on a cash-pay basis with an approved payment plan.  Arrangements for payment must be approved within 10 school days after notification of loss of SAP.

Financial Aid Satisfactory Academic Progress (SAP) Appeals

If the student does not make SAP at the end of the Warning period, they lose their Title IV, HEA financial aid eligibility. The Financial Aid Appeal process allows students who are not meeting SAP standards to petition the institution for reinstatement of Title IV aid eligibility.

Students may have the opportunity to have their financial aid eligibility reinstated by appealing the decision and being placed on Financial Aid Probation.  Students have five (5) business days after being notified to institute an appeal. The appeal must be in writing and provided to the Senior Vice President, Administration and Academic Affairs, who will meet with the Financial Aid Appeals Committee to make a decision on the appeal.

The student must provide supporting documents and describe any unusual circumstance(s) that the student believes deserve special consideration. The basis on which a student may file an appeal:  death of a relative, an injury, or illness of the student or other special circumstance. The student must provide a statement as to why they did not make SAP and what has changed that will allow them to make SAP by the next evaluation point.

Once the Financial Aid Appeals Committee has made a decision, the Senior Vice President, Administration and Academic Affairs, will provide notification, in writing, to the student within ten (10) business days.  The Committee’s decision is final.

Note: Financial aid appeals are NOT the same as academic appeals.

Financial Aid Probation

If the Committee approves the appeal, the student will be placed in Probation status.

When a student is placed on Probation status, he or she will be required to do the following:

  1. Agree to a written academic plan that specifies how the student will regain SAP. The plan may include but is not limited to mandatory tutoring, scheduled advisement sessions, extra course assignments, repeating a course for which the student received a failing grade, and/or repeating a course from which the student withdrew.
  2. Sign the academic plan (a copy will be kept in the student’s file).
  3. All courses must be taken at Huntington University of Health Sciences to comply with the academic plan.
  4. If a student is on an academic plan and follows the plan, he or she may be eligible for another semester of aid.

Students who regain SAP at the end of the academic plan period will have regained full eligibility for Title IV, HEA funding.

Reinstatement of Title IV, HEA Aid

Reinstatement of aid is limited to the period under evaluation. Students making SAP by the conclusion of the Warning or Probation period will be removed from the Warning/Probation status and will regain eligibility for Title IV, HEA funding.

Important:  The Satisfactory Academic Progress Appeals Form must be received within 5 business days after the student receives notification of ineligibility due to failure to maintain SAP standards.

*Revised 6/21/18